HULA Board Meeting
29 April 2014
Stephen Parrish’s House
Dave Strang, Secretary
Meeting called to order at 7:20 pm
Directors Present
Jack Wade
Erin Armstrong
Dave Strang
Ari Patz
Kate Burgess
Peter Isaacson
Raymond Chun
Stephen Parrish
Sam Suen
Directors Absent
Nick DeBoer
Members Present
None
MINUTES:
Regular Business
Approval of Minutes:
Minutes of previous meeting (March 11th, 2014) approved
Next Meeting date:
TBD pending election of new directors
Calendar review:
- League dates (consider fall league?)
- Spring League –
- Finals May 4th, party May 10th
- Fall League –
- Sam requested fields October-December
- Lacrosse will be having a tournament for one of those weeekends
- Stephen Parrish and Jack Wade will take the lead in finding new commissioner
- Summer league –
- Kyle Gerschutz, Chris Garth, Nicolas McConnell, Christine Kline helping to organize
- looking for 6+ teams
- 2nd weekend in june to start, on sundays
- Ultimate 101 clinic(s)
- Continuing first saturday of the month at makiki park
- High Level Open and Women’s ultimate
- Last saturday of the month at makiki park
- Other upcoming events
- May 10th High School tournament
Hopu Ka Lewa – Ari reporting
- Stacey Fineran and Justin Williams confirmed as co-Tournament Directors
- Committee formed
- Theme established, to be announced later
Kaimana recap – Jack Wade
- Nick DeBoer and Stephen Parrish confirmed as co-Tournament Directors next year
- Follow up needed on status of tent falling (refund, costs, etc.?)
- Damage to HULA equipment (pop ups, tent poles, etc.) still needs to be accounted for
- Kaimana transferred $7000 from Kaimana account to main HULA account
Treasurer’s report
- Proposed budget
- Will need to add in accounting fees
- one time cost to get our books in order
- line item for hiring an accountant to take care of our books
- waiting to hear back from Terry regarding quote for these costs
Equipment insurance
- Equipment insurance update
- Does not cover rental vehicles
- Board decided it was not financially worth it to pursue
- Would be good to one day get an itemized list of HULA possessions
Non-profit status
- Work continues
- Retroactive reinstatement application/reasonable cause statement
- Board approved up to $250 for fees to Trevor Assam to look over our application for reinstatement of non-profit status
League liaison report – Jack Wade
- Things are great
Small events report – Kate Burgess
- Hawaii Disc Overalls
- Discussion of pre-overalls event to familiarize people with other disc events
- Kate also suggested a single event of just discathon at the beach between spring and summer leagues
- Kate will also look for an organizer for Overalls
Website review
- no report
Field report
- Fields are booked for fall league
- Makiki renewed sundays through August
New business
Aloha Grants
- High School and Middle School tourname
- Board approved for up to $500
- Goaltimate tournament
- Proposed for May 25th, June 1st or 8th as back up date
- Board approved for up to $350
BOD nomination status
- Sam received many nominations and is finding out who will accept
- Not many have accepted at this time
- Board needs to find more nominations
Annual meeting
- Discussion about how best to inform the membership about the resolution of HULA’s non-profit status
Meeting Adjourned 9:30 pm