April 2014 Minutes

HULA Board Meeting

29 April 2014

Stephen Parrish’s House

 

Dave Strang, Secretary

 

Meeting called to order at 7:20 pm

Directors Present

Jack Wade

Erin Armstrong

Dave Strang

Ari Patz

Kate Burgess

Peter Isaacson
Raymond Chun

Stephen Parrish

Sam Suen

Directors Absent

Nick DeBoer

Members Present

None

MINUTES:

Regular Business

Approval of Minutes:

Minutes of previous meeting (March 11th, 2014) approved

 

Next Meeting date:

TBD pending election of new directors

 

Calendar review:

  • League dates (consider fall league?)
  • Spring League –
  • Finals May 4th, party May 10th
  • Fall League –
  • Sam requested fields October-December
  • Lacrosse will be having a tournament for one of those weeekends
  • Stephen Parrish and Jack Wade will take the lead in finding new commissioner
  • Summer league –
  • Kyle Gerschutz, Chris Garth, Nicolas McConnell, Christine Kline helping to organize
  • looking for 6+ teams
  • 2nd weekend in june to start, on sundays
  • Ultimate 101 clinic(s)
  • Continuing first saturday of the month at makiki park
  • High Level Open and Women’s ultimate
  • Last saturday of the month at makiki park
  • Other upcoming events
  • May 10th High School tournament

 

Hopu Ka Lewa – Ari reporting

  • Stacey Fineran and Justin Williams confirmed as co-Tournament Directors
  • Committee formed
  • Theme established, to be announced later

 

Kaimana recap – Jack Wade

  • Nick DeBoer and Stephen Parrish confirmed as co-Tournament Directors next year
  • Follow up needed on status of tent falling (refund, costs, etc.?)
  • Damage to HULA equipment (pop ups, tent poles, etc.) still needs to be accounted for
  • Kaimana transferred $7000 from Kaimana account to main HULA account

 

Treasurer’s report

  • Proposed budget
  • Will need to add in accounting fees
  • one time cost to get our books in order
  • line item for hiring an accountant to take care of our books
  • waiting to hear back from Terry regarding quote for these costs

Equipment insurance

  • Equipment insurance update
  • Does not cover rental vehicles
  • Board decided it was not financially worth it to pursue
  • Would be good to one day get an itemized list of HULA possessions

Non-profit status

  • Work continues
  • Retroactive reinstatement application/reasonable cause statement
  • Board approved up to $250 for fees to Trevor Assam to look over our application for reinstatement of non-profit status

 

League liaison report – Jack Wade

  • Things are great

 

Small events report – Kate Burgess 

  • Hawaii Disc Overalls
  • Discussion of pre-overalls event to familiarize people with other disc events
  • Kate also suggested a single event of just discathon at the beach between spring and summer leagues
  • Kate will also look for an organizer for Overalls

 

Website review

  •  no report

Field report

  • Fields are booked for fall league
  • Makiki renewed sundays through August

 

  

New business

 

Aloha Grants

  • High School and Middle School tourname
  • Board approved for up to $500
  • Goaltimate tournament
  • Proposed for May 25th, June 1st or 8th as back up date
  • Board approved for up to $350

 

 BOD nomination status

  • Sam received many nominations and is finding out who will accept
  • Not many have accepted at this time
  • Board needs to find more nominations

Annual meeting

  • Discussion about how best to inform the membership about the resolution of HULA’s non-profit status

Meeting Adjourned 9:30 pm